Company:

Kleen Air opened its doors in 1974 as a family owned and operated business and is now located in Lincoln California. We are seeking the perfect assistant for our current Office Manager who had a lot more put on her plate this year with the acquisition. Applications without a resume and recent relevant job experience will be rejected. 

Job Overview:

We are seeking a detail-oriented Office Assistant to join our team. ROCKSTAR of Customer Service is our goal. The ideal candidate will be a bright and shiny individual with experience in front desk operations, preferably in a construction office setting. This position requires strong organizational skills and the ability to assist with various administrative tasks. Being a self starter who can troubleshoot and make their own efficient methods for streamlining office needs is a major perk in selecting an ideal candidate. HVAC knowledge is a plus. Common sense to ask before pressing the red button is needed.

We operate

Duties:

- Handle phone systems/texts and direct calls/text appropriately

- Assist with calendar management and scheduling appointments

- Manage the front desk reception area and greet visitors. Mainly suppliers and customers

- Provide administrative support to office staff including billing and taking customer payments

- Perform clerical duties such as filing, data entry, scanning and photocopying

- Assist with computerized tasks and maintain office records

- Monthly submittals to CPA

- Social media posting

- Order receiving

- Create a streamlined maintenance program to build revenue.

Skills:

- Experience in an HVAC/Construction office or similar setting is preferred (not for the faint of heart)

- Strong organizational skills with EXTREME attention to detail

- Ability to multitask and prioritize tasks effectively

- Proficiency in computer literacy for data entry and online service/office software

- Previous experience as a personal assistant or clerk is advantageous

- Familiarity with receptionist duties is required.

- Must be able to handle multiple authority figures giving you tasks

- Written notes of all calls and requests required

Must:

- Have a reliable transportation.

- Be willing to have a pre-employment drug screening

- Be available 7am to 4:30pm Mon-Fri, however there may be a transition of part time of 10-2 in the beginning to full time

- Be reliable and have a positive attitude

- Be open and flexible

- Have credible and verifiable experience

This position offers the opportunity to work in a dynamic office environment where you can utilize your skills. If you are a motivated individual with excellent communication skills and a passion for providing administrative support, we encourage you to apply for this role.

Job Type: Full-time

Benefits for Full Time Only after 90 working days include:

Dental insurance at 75% Paid by Employee

Health insurance at 75% Paid by Employee

Retirement plan through CalSavers

Application Question(s):

Can you work between 7AM to 4:30PM Monday through Friday? This will be part time so hours can stagger.

Dispatch/Schedule History? Years?

Experience:

HVAC Industry: 1 year (Preferred)

Office: 10 years (Required)

License/Certification:

Driver's License (Required)

Work Location: In person

Email the office at alison.kleenair@gmail.com